Booking, Amendments and Cancellations

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All cancellations must be made in writing to the Field Support Team: (fieldsupport@kumon.com.au). Please note that as bookings are held by third parties, written confirmation of cancellations is required.

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Cancellations made prior to 5pm on 1st April  2017 will incur no penalties. Cancellations made after this date will incur the full cost for each activity booked (including accommodation, conference attendance, centre visits and social events). No flight subsidies are available for cancelled conference bookings.

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Flight Subsidies

Kumon will subsidise incurred cost above AU/NZ $350 for standard economy tickets (inc taxes) for Instructors. The following conditions apply:

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I. Any discretionary costs associated with airfares such as seat selection fees or excess baggage charges- will not be subsidised.

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II. Flights should be via the most direct route possible from your home city to Gold Coast (QLD) Airport, or Brisbane Airport if no services to the Gold Coast are available. While connecting flights will be necessary for some locations, multi-leg itineraries which involve unnecessary stopovers (e.g. for tourism, visiting relatives/friends or other business) may result in subsidies being reduced or refused.

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III. If Instructors choose to travel by a class higher than economy (i.e. premium economy or business), a subsidy based on the price of an economy ticket from the same destination will be applied.

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IV. Flight itineraries are to be submitted via email to fieldsupport@kumon.com.au no later than 1st April 2017 for subsidies to be claimed. Please ensure your itinerary shows the total cost of your flights. Subsidies will appear on your statement of June charges.

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Hotel Billing

Should you have any queries regarding your incidental charges, or any other personal expenses during your stay, please contact the Marriott Hotel directly. Kumon is not able to assist with in-room charges, dining charges or any other personal expense incurred by delegates.

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Hotel Check In and Check Out

Hotel Check in time is 3:00pm. Every effort will be made to make rooms available for delegates arriving prior to check-in time, however due to the popularity of the hotel, the number of rooms available prior to check-in time is out of our control. If you plan to arrive early, you will be able to leave your luggage with the concierge and enjoy the variety of activities that Gold Coast has to offer. Check out for all delegates is 11:00am.

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Hotel Incidental Charges

All delegates will be required to provide a credit card upon hotel check in to guarantee any additional charges (such as in-room dining, minibar usage, phone calls etc. If you do not have a credit card at check in, the hotel may request a bond to be debited from a bank account via debit card as guarantee towards any incidental costs.)

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Room Sharing

All packages include twin-share accommodation with another Instructor. We encourage you to nominate your room share partner at the same time of registering, and every effort will be made to pair you with your requested room partner. Please note room share requests are not always reciprocated and therefore may result in an alternative rooming partner being allocated.

 

Additional charges will apply for single room upgrades (+AUD $107.50 per night) or rooming with a partner/assistant (+AUD $132.50 per night). These options can only be booked for the duration of the conference stay and not for individual nights during the conference schedule (June 9 – June 11).

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Maximum occupancy in rooms at Marriot is two adults.

Should you wish to bring more than one accompanying person, please contact Field Support on: 02 9467 2200 prior to registration to discuss your options.

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Deduction of Work-related travel expenses

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Expenses incurred in the course of attending the Conference may be deductible for the purpose of Income Tax. For detailed guidelines and Tax Rulings, please consult your accountant.

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Travel expenses that may be deductible in your Income Tax return include meals, accommodation and incidental expenses incurred while away overnight for work, i.e. travel expenses incurred while at an interstate work conference. Other travel expenses deductible may include:

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- Air, bus, train, tram and taxi fares

- Car-hire fees and petrol

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Please note that normal domestic and private travel, such as holidays are non-deductible, therefore, if you choose to extend your stay following the conference you may have to show that the private portion of the expenses incurred has been excluded from the claim. Written evidence must be retained to prove your work-related travel expense claims.

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If you are accompanied by a relative in the course of work related travel, expenses attributable to your relatives are generally non-deductible with the exception of when the accompanying relative:

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- Performed substantial duties as an employee

- It is reasonable to conclude that the relative would have still accompanied the tax payer even in the absence of the personal relationship.

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Reference:

Australian Taxation Office, 2015

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